|
Reinstatements
Students who have not been registered for at least one graduate credit hour that
contributes to degree requirements (as determined by the graduate program) in an
academic year are considered inactive. To regain active student status, students
may petition the Senior Assistant Dean of the Graduate School, through their program,
for reinstatement. Reinstatements are available to students who have been inactive
for up to three years. Students who have not been enrolled for
any credits in their graduate program for a period longer than three consecutive
years are not eligible for reinstatement and must apply for readmission to the university.
(See Readmission.)
Students who have not completed their requirements by their time-to-candidacy
or time-to-degree limit and neglected to get an extension before reaching
the limit
are on inactive status regardless of registration in each academic year and
are required to apply for reinstatement if they wish to continue in their
program. These
students must also apply for an extension of their time-to-candidacy and/or
time-to-degree. (See
Time to Degree.)
To apply for a reinstatement, the student must download a
Graduate Petition for Reinstatement and/or Extension Form from www.grad.uc.edu/academics.aspx,
"Forms", and submit the completed form to his or her graduate program
director. The form must be submitted by the program director with the reinstatement
conditions. The completed Petition for Reinstatement Form must include:
a timeline for program completion
a reason for delay
signatures of the student, student's advisor, program director, and college
dean
If reinstatement is approved, the studnet must pay reinstatement fee equal
to the current tuition for one graduate credit for each of the unregistered
years up to a maximum of three credits.
Students who interrupt their graduate studies by officially withdrawing from
the university or failing to maintain active student status will be held
responsible
for the graduate program requirements in force and published at the time
they are readmitted or reinstated into that program. A student who has been
officially reinstated
must follow the stipulations provided above in this section to maintain his
or her graduate student status.
Petitions for reinstatement must be received in the office of the Graduate
School no later than three weeks prior to the application deadline for the
quarter
in which
the student wishes to graduate. Petitions received after that date will
be held for review for graduation in a subsequent quarter.
Readmission
Students who have been inactive (not enrolled in their program) for more
than three consecutive years are not eligible for reinstatement and must
apply for readmission
to the university. Readmission does not change the student’s original entry
date. Time to degree will be calculated from his or her first entry date.
To apply for
readmission, the student must submit a completed Application
for Readmission Form
(available at www.grad.uc.edu/academics.aspx, "Forms") with the
processing fee to his or her program director.
The readmission process is an opportunity for careful consideration of the
former student’s progress and length of time between his or her inception
into the program and completion of remaining requirements. This may result
in readmission, readmission with conditions, or denial of readmission.
The readmission application must include a written plan for completing
remaining degree requirements and removing any standing impediments to
gradutation,
including any I/F, F, NG grades and courses required for graduation.
This plan should include timeline that describes the student's progress
toward
degree completion to date.
Upon approval, the student must pay a readmission fee equivalent to in-state
tuition in effect at the time of readmission for three graduate credits.
The processing fee will be applied to the readmission fee.
Note: Include instructions for plan for completing degree requirements
and removal of F, I/F, and NG grades on the form.
Leaves of Absence
Under special circumstances, graduate students may apply for leave of absence from
full-time study at the university for a specific period up to one year. Assuming
appropriate documentation is provided, the circumstances justifying a leave include but are not limited to
personal or family medical conditions, call to active military duty, maternity leave, or death in immediate family. The rationale must be documented by the applicant.
An approved
leave of absence preserves the student’s status in his or her degree program,
and the time off will not be counted against the time limits for awarding
degrees. Registration
is not required during the leave period.
A leave may be renewed for up to one additional year if the student applies
for a leave extension at least four months prior to the end of his or her
initial leave.
Renewal of a leave is subject to the approval of the program, college, and
the Graduate School. In no case may any student
be granted a leave
for more than two years.
To apply, a student must download the Request for Leave of Absence Form (available
online at www.grad.uc.edu/academics.aspx, "Forms") and submit the completed
form with appropriate documentation to the program director. The program
director will forward the application to the department head and college
dean for approval.
Upon approval of the dean, the dean forwards the application to the Associate
Dean of the Graduate School. The Associate Dean will notify the student in
writing of the approval or denial of the request. The program director,
college dean, and Associate Dean of the Graduate School must approve the
leave. In no case may any student be granted more than a total leave of two
years.
Note: Students with financial aid or student loans should confer
with the Financial Aid Office prior to requesting a leave of absence to
ascertain
the consequences
of a leave on their loan status.
Dismissal from the Program
Students should consult with individual programs concerning dismissal policies.
|
