|
When to Register
The university offers a variety of times to register, from Early Registration for
Continuing Students to open Web and in-person registration. Students should not attend
classes until their registration is complete and their tuition has been paid each
quarter. The quarterly schedule of classes and information about registration can
be found at the One Stop Student
Service website; key registration dates are under
“Calendars.” The One Stop website allows the student to view class offerings
for the quarter, register for classes, check financial aid status, view his or her
bill, check grades, and request a transcript. Graduate students should always confer
with their program offices to clarify Graduate School requirements.
Early Registration for Continuing Students
Early Registration begins well in advance of the quarter and offers the best opportunity
for students to enroll in classes they want. It identifies in advance the classes
that are in demand. Graduate students are given the first “window” for registration.
The dates available for Early Registration are on the One Stop website. Students
will be also be notified via their UC Bearcat email account of their registration
windows.
Early Registration Procedure
Students may consult their advisers or the
registration calendars for the beginning and ending dates of Early Registration.
Processing during the Early Registration period is done via the Web. The student
should:
- Consult with his or her program adviser.
- Ensure he or she has a functioning Web registration Personal Identification Number
(PIN). If the student has not registered before, the PIN number is the month, day
and year of birth (mmddyyyy) and will need to be changed on prompt. If the student
has forgotten his or her PIN, he or she should contact the Help Desk at 556-HELP.
- Access “Registration” on the One Stop website. Enter call numbers of desired classes
and submit.
- At any time during the
registration process, a student may view his/her schedule through the
One Stop website. As the beginning of the quarter approaches, the location
of classes will be added to the schedule.
- Tuition and fees will be available about one month before the quarter begins, and
students will be notified by email to their Bearcat Online accounts when fees have
been assessed. The tuition due date is printed on the billing statement.
The bill will also indicate any financial aid and scholarships credited to the student’s
account as well as whether or not the charge for health insurance has been waived.
In-person Registration
In-person registration begins immediately after Early Registration and continues through the 15th day of the quarter for adds and through the 58th calendar day for drops and withdrawals. For specific dates,
students should consult the registration calendars. For in-person registration, the student should:
- Consult with his or her program adviser if required and pick up a Final Registration
Form in his/her college or program office.
- New admits only: Obtain a copy of the Graduate Admissions Confirmation Form (Supplementary
Information Form) from the college/program office and bring it to the One Stop Student
Service Center, second floor, University Pavilion when registering.
- Register at the One Stop Student Service Center on the second floor of University Pavilion.
Open Web Registration
Open Web registration begins a few days after the conclusion of Early Registration.
All students may register or drop/add classes and should consult the
One Stop website for the specified dates and times Web registration is available.
Web registration procedures are as follows:
- Pick up registration materials in college office. The
schedule of classes is accessible online.
- Select desired classes (listing course numbers and section numbers) with alternates
if necessary.
- Access Register
for Classes
- Enter username and PIN number; first-time sign-on is the month, day and year of
birth (mmddyyyy).
Late Registration
There is a late registration period beginning on the first official class day of
the quarter and ending at 5 p.m. on the 15th calendar day of the quarter. A late
fee is assessed for all late initial registrations. After the 15th calendar day, an initial
registration must go through the appeal process, and if approved, a late fee of
$150 will be added to the student's bill.
Closed Classes
In the exceptional case when it is necessary to be admitted to a closed class,
the student must have a completed Drop/Add form signed by the instructor and
by an official representative of the college (for classes for all colleges except Arts and Sciences); this form should then be submitted and processed
by the One Stop Student Service Center. Room capacity will continue to be an absolute
enrollment limit.
Registration Changes—Schedule Adjustments (Drop/Add)
Students may make changes to the classes and credits in which they are registered (drops or adds) during the Drop/Add period which begins immediately after Early Registration and ends on the 15th calendar day for adds and the 58th calendar day of the quarter for drops and withdrawals. There are separate add, drop and withdrawal dates published for the various terms during the summer. A student may make schedule changes after registering and viewing his/her Schedule/ Bill. Changes in variable credit hour classes may be changed during this period. Drop/Adds may be processed either in person or on the web. The dates for adding and dropping are listed on the One Stop website under the “Calendars”.
Note: After the seventh calendar day of the quarter, an Add requires approval from the student’s college office and must be signed by a college representative (except for students in the College of Arts and Sciences). Additions also require a faculty signature and a signature from the college offering the class (college signature not required for Arts and Sciences classes). During this time, adds cannot be submitted by the student over the web.
Drop/Add After 15th Calendar Day of Quarter: W or F Grade
After the 15th calendar day of the quarter (or equivalent period during the summer),
the student may withdraw online (if permitted by the instructor) or must obtain
the instructor’s signature and a grade of W or F and process the withdrawal in person.
At this time the class becomes part of the student’s permanent academic record.
The 58th calendar day of the quarter is the last day to withdraw from a class.
The procedure to withdraw from a class in person or if an instructor will not allow
an on-line withdrawal is as follows:
- The student obtains a Drop/Add form.
- The form is presented to the class instructor for a signature and, an indication of the appropriate grade (W or F) is obtained.
- The form is brought to One Stop Student Service Center and processed.
Complete Withdrawal
Complete withdrawal from the university for a specific quarter must be initiated by the student in writing
through the appropriate college office. A student withdrawing from all classes should
fill out a complete withdrawal form in the college office.
The effective date of a withdrawal to be used in determining refunds is the date
that the withdrawal is submitted to the One Stop Student Service Center for processing.
Students who officially withdraw from classes for any reason shall receive refunds
of instructional fees, general fees, and non-resident surcharges on the basis of
the refund
schedule. A refund will not be issued to a student who has been awarded
a University Graduate Scholarship (UGS) or a fellowship. Refunds are processed automatically
upon receipt of the withdrawal and are mailed from the Office of Student Accounts.
Examples of actions that are not considered official notice of withdrawal are failure
to attend class, giving notice to an instructor, stopping payment on a check used
to pay fees, or giving verbal notice to any university office. Any outstanding financial
obligation to the university will be deducted from a cash refund. In the event of
disciplinary suspension or dismissal, fees will not be refunded in whole or in part.
Questions concerning the interpretation of the regulations governing refund of student
fees should be addressed to the One Stop Student
Service Center.
Unofficial Withdrawal
No official withdrawals are granted after the 58th calendar day of a quarter. If a
student does request an official withdrawal from a class in which he or she
is registered but has not attended, the professor may assign a grade of UW (unofficial
withdrawal) or X (unofficial withdrawal – no participation). Both the UW and X are weighted as an F in the computation of the student’s
GPA but appear as UW or X on the transcript. Credits for which UW or X are assigned do not
count toward the minimum credit registration requirement necessary for graduation.
Transcript Requests
In recognition of the confidentiality of student records, an official transcript
of a student’s record will be released only with the permission of the student,
except under due process of law. Requests for transcripts must be made
via the Internet, or in-person at One Stop Student Service Center, University Pavilion.
There is a charge of $6.00 for each transcript. The fee must be paid at the time
of filing the request. There is no charge for an official transcript that is sent
to one of UC’s colleges. Students are not permitted to receive these official on-campus
transcripts. Requests for transcripts are processed as promptly as possible; however,
as many as five to seven working days may be required during peak periods.
Untitled Page
Tuition Payment
The student’s invoice and class schedule, indicating the location and time for each
class, are available on-line. Any financial aid and/or awards provided through the
university will be reflected as a credit on the invoice. Any balance remaining must
be paid when due regardless of any pending schedule adjustments. Registration is
incomplete unless payment has been made. The student’s name and UCID must be included
on all checks and correspondence. The invoice reflects a fee for mandatory health
insurance for all students registered for five or more hours unless a waiver is
approved (see University Health Services).
Refund Policy for Students Called to Active Duty or Enlisting in Military Service
A student who is called to active duty status in one of the branches of the United
States military services divisions will be given a 100% refund of instructional
fees, general fees, and the nonresident surcharge. Upon receipt of orders to report,
the student should contact his or her college office in order to initiate the withdrawal
process. A student receiving veterans’ educational benefits should also notify the
Veterans Certification Division, Office of the Registrar, so that office can complete
required documents relating to those benefits.
If notification of active duty occurs
late enough in the academic term that the student and instructor(s) agree that a
grade(s) can be assigned or that a P (Pass) is appropriate, the student may elect
to remain enrolled and receive the grade(s) and credit for the course(s). In such
a case, no refund is necessary or appropriate. A student who enlists in one of the
branches of the United States military service and who withdraws will receive
a refund according to the regular refund policy in effect at the time of withdrawal.
Graduate students called to active military duty are eligible to apply for a leave
of absence.
|
