|
Graduation Instructions
In the quarter prior to the quarter in which a student anticipates graduating, the
student should confer with his or her program office staff. Also at that time, it
is essential that he or she consults the
Graduation Deadlines and the
Graduation Guidelines and Procedures.
The Graduation
Guidelines and Procedures are accessible online to everyone at any time.
Everything a student must know in order to meet graduation requirements is included
on this site in a step-by-step tutorial format. It includes deadlines, submitting
theses, and commencement information. There are three (3) sets of guidelines applicable
to three (3) different categories of students – doctoral students (including CCM
but not PharmD or Doctor of Audiology students), thesis students, and non-thesis
students. Students should not make assumptions as to the category that is appropriate
for them without reading the definitions. Each student must be absolutely certain
to read the definitions and select the correct set of guidelines that pertain to
his or her category. The serious consequence of reading the wrong guidelines is
that the student will not receive the information he or she needs in order to graduate
and will miss the deadline for that quarter.
The following definitions apply to master's degree students.
Once you have determined whether you are thesis or non-thesis, download the complete Graduation Guidelines & Forms document that is correct for you.
Application to Graduate
After completing his or her academic requirements and downloading the Graduation
Guidelines and Forms that apply to them, each student must apply for his/her degree
by completing an official online Application to Graduate by the
deadline in the quarter in which he or she expects to graduate. Failure
to meet this firm deadline with all requirements will delay the student’s graduation
until the following quarter, and he or she must then submit a new application for
his or her revised graduation date. The online Application to Graduate is activated for student access for approximately
a four week period prior to the end of each quarter. Steps on the application itself
may be read and completed only incrementally upon completion of each preceding step.
The student’s application to graduate is not complete or accepted until the student
checks the “Finalize graduation application” box at the end of the online Application
to Graduate and he or she receives the confirmation message, “You have completed
the online Application to Graduate.” When the application is completed, the student’s
program office is automatically notified via email of the student’s application,
the Graduate School receives the application, and certification of the student’s
records begins at both program and university levels to verify satisfaction of graduation
requirements. Students should check with their program office to determine the status
of their certification and to assure that any problems related to their requirements
are resolved in a timely manner. Failure to meet all requirements by the
deadlines provided will result in delay of the student’s graduation until
a subsequent quarter.
Dual Degree Programs
Students preparing to graduate from a dual degree program or finishing multiple
degrees in the same quarter must complete a separate application for degree for
each program. Since the Graduation website will allow the student to complete
the online Application to Graduate for only one degree, the student must submit
one application online and complete a hardcopy Application to Graduate for the second
degree in the Graduate School office, 110 Van Wormer Hall). The Graduate School
recommends that students use the online application for the degree with the highest
requirements (for example, dissertation over thesis or thesis over non-thesis).
This will ensure that the student receives the most complete set of forms and guidelines
for graduation. Each of the two programs must follow the processes and procedures
necessary to facilitate the student’s graduation from their own program, forwarding
a Checklist for Completion Form and other requirements for certification.
Graduation Requirements for Master’s Degrees
Students must be registered for at least one graduate credit that contributes to
degree requirements (as determined by the graduate program) during the academic
year in which they graduate from that program. Students must also complete degree
requirements within a five-year period unless they have an approved extension (See Extensions of Time to Degree). They should contact their program
office for any additional program requirements or deadlines to be completed prior
to graduation.
Certification for Graduation
The finalization and submission of a student’s Application to Graduate will
activate the process by which the student will be certified for graduation. The
student should confer with his or her program office to assure that any problems
related to these requirements are resolved in a timely manner and avoid delay of
graduation until a subsequent quarter.
Specifically, the student’s records will be reviewed to verify satisfaction of the
following requirements:
- finalization and submission of his or her online Graduation Application by the deadline;
- instructor’s submission of acceptable grades for his or her final quarter credits;
- removal of all I grades from his or her transcript;
- removal of all UP grades from unapproved courses and/or the final quarter in which
the approved courses were taken; assignment of letter grades rather than UP grades
for courses in the final quarter of the student’s program;
- confirmation of satisfactory repetition or waiver of required courses in which an
F was originally received;
- confirmation of completion of work and changes of I grades within the one-year limit;
- confirmation that the student was registered for at least one credit in his or her
graduate program in each academic year;
- confirmation that the student completed his or her degree requirements within his
or her prescribed time-to-degree;
- satisfactory completion of at least 45 graduate credits in the student’s degree
program, including at least 30 derived from formal course work (many programs have
higher requirements);
- completion of all program requirements for the degree;
- receipt and approval of the student’s electronic thesis and related forms by the
Graduate School, if required. (see Preparing for Thesis and Dissertation Submission)
Note: The requirements clarified here and in the Graduation Guidelines and Procedures
are university requirements. Students must contact their program office for any
additional program-level requirements or deadlines that must be completed prior
to graduation.
|
